Knowledge Base

Paperwork for solicitors and executors

Every clearance comes with paperwork the estate can file. That means an itemised invoice, waste transfer notes, and a record of anything set aside.

  • Waste taken to licensed transfer stations
  • Careful, discreet crews
  • Itemised inventory for probate
  • Free no-obligation assessment
  • London-wide, 7 days by arrangement

Get in touch

Visits by appointment only. Please call ahead so we can meet you properly.

What you receive

After the job we send:

  • An itemised invoice, addressed to the estate or the solicitor.
  • Waste transfer notes for all material removed.
  • A list of items set aside, such as papers, jewellery, or cash.
  • Photographs, where they help show the state of the property.

Why waste transfer notes matter

Under the Environmental Protection Act 1990, whoever produces waste has a duty of care.

For an estate, that duty sits with the executor. If waste from the property is fly-tipped, the estate can be pursued.

A waste transfer note shows:

  • Who removed the waste
  • The carrier's registration number
  • What was removed
  • Where it went

Keep them with the estate records.

Checking the carrier

Before instructing any firm, ask for its waste carrier registration number. You can check it free on the Environment Agency public register.

If a company cannot give you a number, do not use it.

Paperwork that supports the probate valuation

The clearance record helps show what was in the property and when.

That is useful if:

  • HMRC asks how the contents were valued
  • A beneficiary questions what happened to an item
  • Something valuable is found after the initial valuation

If we find something significant, we set it aside and tell the executor before it moves.

Invoicing solicitors

We can invoice a solicitor's firm directly. The invoice will show:

  • The estate name or property address
  • The scope of the work
  • Labour, disposal, and access costs separately
  • Our VAT position and payment terms

That format usually goes straight into estate accounts without queries.

A simple checklist for executors

  • Written quote after a survey
  • Carrier registration checked
  • Contents valued before disposal
  • Waste transfer notes filed
  • Invoice kept with the estate accounts
  • Note of any valuables found and where they went

Questions from beneficiaries

Beneficiaries can ask how estate money was spent. Good paperwork answers that in one email.

If you need a further breakdown of a job we carried out, ask and we will provide it.

Talk to us

We survey the property, then send a written quote. No fixed price is given before we see the contents.

Call 0794 455 7700 or email info@houseandofficeclearance.co.uk.

Not sure where to start?

We'll walk the property with you, explain what happens to each category of contents, and put it in writing.

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Next step

Speak to someone who has handled probate clearance

Free, no-obligation assessment across Greater London and the M25. At Probate Clearance London, we work to your timescale and to the executor's requirements.

Learn more about probate house clearance